The fuel stock in your tanks, under control
Indexa follows every tank: deliveries received, dipstick readings and sales from the nozzles drawing from it. At every dip, the measured stock is compared with the book stock, and the variance is flagged as soon as it exceeds your threshold.
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Your tanks and their charts
For each tank: the product, the capacity, an alert threshold and the dip chart, the table that turns the measured height into litres. Nozzles are linked to their tank, so their sales are deducted from the stock.
No probe to install: dipping is done with the dipstick, as today, and Indexa does the calculations.
Deliveries and dips
Delivery recorded
Date, supplier, delivery note and invoiced volume, with a dip before and after offloading if you do it.
Delivery variance
Dipped before and after offloading, the quantity actually received is compared with the invoiced volume.
Dipstick reading
The forecourt supervisor enters the measured height and the chart turns it into litres.
Stock variance flagged
Beyond the tank's threshold, an anomaly is raised for the manager.
Reconciliation at every dip
Book stock = last dip + deliveries - sales from the linked nozzles. Indexa shows it next to the measured stock, in litres and as a percentage.
A variance that keeps coming back on a tank deserves a closer look: a leak, theft, a wrong chart or a faulty meter. Read together with meter anomalies and cash shortages, it tells you where to look.
No more running dry
The stock is estimated at any time, with each tank's cover worked out from the average sales of the last 7 days. Tanks with less than 3 days of cover or below 15% are flagged in the evening report. Tank stock is part of the Pro plan.
What is a dip chart?
It is the table that matches the fuel height measured with the dipstick to the volume in the tank. You enter the points of your chart; Indexa works out the volume between two points.
How can I spot fuel theft?
Compare what leaves the pumps with what remains in the tank. Indexa does it at every dip and flags the variance beyond your threshold; meter anomalies and cash shortages complete the picture.
Do I need electronic probes in the tanks?
No. A dipstick and the tank's chart are enough.
Who enters the dips?
The forecourt supervisor or the manager, depending on the rights you give. Deliveries and tank setup are for the manager.
Related articles
Fuel theft at filling stations: 8 warning signs and what to do
The 8 warning signs of fuel losses and theft at a filling station, how to cross-check tanks, pumps and cash, and the prevention steps that work.
Tank dipping: how to calculate fuel stock and spot losses
Dip a tank with a dipstick, read the calibration chart, work out book stock and variance, check deliveries and plan orders, with worked examples.
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