Attendant cash, with no unexplained gaps
At the end of the shift, each attendant declares what they hand over: cash, mobile money, customer vouchers. Indexa compares it with the amount expected from the meter readings, works out the gap and keeps each attendant's shortage account.
- 30-day free trial
- No card required
- Unlimited attendants
A cash handover, line by line
On the forecourt tablet, even without network, the attendant enters each payment method received. The methods offered are yours: MTN MoMo, M-Pesa, OPay, Orange Money, Wave, the bank's card terminal... The list is set up for your country and you adjust it.
Cash
The amount handed over at the end of the shift.
Mobile money
Amount and transaction reference, operator by operator.
Customer vouchers
Credit customer, voucher number, litres, amount and a photo of the voucher.
Card, transfer, cheque
Amount and reference, for the other payment methods.
The gap worked out, the shortage tracked
The expected amount comes from the meter readings: litres sold times the day's price. Indexa compares it with the total handed over. A negative gap is a shortage, a positive one a surplus.
When the manager confirms the handover, the shortage goes to the attendant's account. Part payment, salary deduction or write-off: every movement is recorded with its reason and author, and each balance stays visible.
Credit customers, vouchers and invoices
Companies, government bodies and individuals who buy on credit have their own record, with a credit limit. Every voucher taken on the forecourt is linked to the customer and the shift.
PDF invoices
Generated over a period from unbilled vouchers, numbered automatically.
Payments tracked
Part payment then settled, by the method of your choice.
Credit limit watched
An alert when a customer's balance exceeds their limit, without blocking the sale.
In the evening, you know where the money is
The end-of-day report, sent by WhatsApp, SMS or email, gives the amount collected by payment method and the day's cash gaps. Attendant cash is part of the Pro plan.
How is an attendant's cash gap worked out?
Gap = total handed over minus expected amount. The expected amount comes from the meter readings: litres sold (nozzle output minus tank returns) times the day's price. A negative gap is a shortage.
What happens when an attendant has a shortage?
Once the manager confirms the handover, the shortage is added to the attendant's account. Their payments, a salary deduction or a write-off then settle it, each with its reason.
Can mobile money payments be recorded?
Yes. Each operator is a payment method of its own, with the amount and transaction reference: you can see what was paid by MTN MoMo, M-Pesa, OPay or Orange Money.
Does the cash handover work without network?
Yes. It is saved on the tablet with the rest of the shift and sent as soon as the network is back.
Take your fuel station digital
30-day free trial, no card required. Your attendants are ready in minutes.